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This cheat sheet about Microsoft Teams is an overview of the platform, and it will be revised periodically as new updates are released. Slack stock continues to lose value, despite a good revenue flow—analysts cite Microsoft Teams as part of that decrease.
In July , Microsoft Teams slid by Slack with 13 million daily users; as of April , Microsoft Teams has million daily active users. In its simplest form, the service allows users to set up Microsoft Teams, each of which is essentially a hub for group chat rooms, which are called channels conversations.
Multiple chat rooms or channels can be created within a Team, and to help keep chats easy to follow, conversations are threaded, flow from top to bottom, and notify users of updates. If users need face-to-face conversation, they can jump straight into voice or video chats with other channel participants with a single click. The number of participants in a regular Microsoft Teams group video chat is now a maximum of Microsoft integrated the Kaizala messaging service for large-group communication into Teams in June In August , Microsoft launched a new user license for Teams called Advanced Communications, which supports live events with up to 20, participants and interactive meetings with up to 1, participants.
The Advanced Communications add-on also brings branded backgrounds and the new Teams Calling telephony function into the mix. To help users track and prioritize tasks, Microsoft Lists is available in Teams. Similarly, users can create, manage, and share project sign-offs directly within Teams using the Approvals function.
Microsoft Teams supports live transcription and recording capabilities. Meeting recaps comprising a recording of the meeting, transcript, chat, shared files are also available. Access to files, internal sites, and dashboards is automatically controlled by Microsoft Groups and SharePoint, with users able to create a new Group or attach the Team to an existing Group when creating the Team.
Some of these have been more aesthetic in nature: for example, the new Together Mode, which places users in a shared virtual space think an auditorium or coffee shops to help create a better sense of togetherness while employees are working from home.
Microsoft Team channels can also communicate with outside services via Connectors. Microsoft Teams supports over Connectors and shipped with 85 Bots. From within Chat, every Team channel has access to T-Bot, a bot that can answer simple questions about how to use Microsoft Teams. Microsoft Teams is designed to meet the same security and data protection standards as Microsoft and is Microsoft Tier C compliant.
The service enforces two-factor authentication, single sign-on through Active Directory, and encryption of data in transit and at rest. Microsoft is also adding controls to help organizations protect sensitive information from being shared or leaked. Information barriers allow firms to limit which team members can communicate and collaborate with each other. Secure Private Channels lets organizations control which team members can see conversations and content in a specific Teams channel.
Microsoft Teams is designed to provide an easier way for small groups of people to communicate and collaborate. This is the problem Microsoft Teams is designed to solve. Microsoft Teams integration with email also allows messages sent to a designated Team address to be copied to a conversation in Teams. As Teams gains new features, Microsoft is encouraging users of Skype for Business to start planning to migrate to the platform.
Microsoft Teams is available in an increasing number of meeting room setups, with full services accessible via Microsoft Teams Rooms formerly Skype Room Systems version 2 and on Surface Hub. Due to Microsoft Teams incorporating these features, support for Skype for Business will end on 31 July , with new Microsoft customers moved onto Microsoft Teams by default. In the meantime, Microsoft has facilitated interoperability across Teams and Skype. This has been designed to help businesses during the transition by Teams users to chat with and call Skype users.
A new calling experience offering a simplified view of contacts, voicemail, and calling history will be coming to Teams later this year, alongside a new collaborative calling functionality for helpdesk-type setups. A speed-dial feature for Teams on iOS is also in the works. Most recently, Microsoft announced integration with GitHub, which is currently in public beta. Teams users can view details on ongoing GitHub projects, discuss and collaborate on ongoing issues and pull requests, as well as close, reopen and file new issues directly from a Microsoft Teams channel.
Users can include information directly from these apps in their conversations without having to include screenshots or hyperlinks. Well-established features of Microsoft Teams now include recordings of meetings being uploaded to the Azure cloud, alongside timestamped transcriptions, with automatic translation of chat messages and of automated captions.
Microsoft has also integrated Teams with its augmented-reality headset HoloLens to enable a Remote Assist feature. In May , Microsoft released new Teams features aimed at consumer users. These personal accounts look a little different, but offer the same primary features as the business version, including Together mode and group chats. Beyond this, Teams for consumers also sports a new collection of live emoji reactions and GIFs, which people can use to liven up their calls.
Slack released before Microsoft Teams, and speaking from personal experience, using a mix of Slack and Google Apps for Work provides a relatively straightforward way of collaborating and communicating with colleagues. Slack has also released its Enterprise Grid service, targeted at serving the needs of organizations with between and , users.
The free version of Microsoft Teams has all the primary features. As of March , there were , organizations using Microsoft Teams; by July more than 13 million people were using Teams—more than were using its rival Slack at the time; and by April , Microsoft Teams has 75 million daily active users. Industry-leading organizations are rolling out Teams enterprise-wide; in fact, 20 customers have more than , employees actively using Teams as of March The service is available to subscribers to the cloud-based Microsoft suite.
Microsoft Teams for Education has a range of features designed to help teachers and students, such as the ability to pull timetables from the school information system, integrated OneNote class notebooks, and assignment management tools to assist teachers in grading and providing feedback.
Microsoft Teams is enabled by default for most organizations using Microsoft , with the only requirement being a subscription to one of the license plans outlined above. A free edition, supporting all the primary features, is also available.